• TODO: Update Homepage in Spanish and catalan
  • ASSIGNED to: Xavi
• TODO: Help Tosic edit pages of the workshop. He says he registered and logged on, but can't edit the workshop page.
  • ASSIGNED TO: Xavi and Alain (Waiting for email response from Tosic)
    Xavi (Sept. 3rd): I didn't understand what the problem was. However, I've made some changes to w-t site, and nowadays, he should be able to edit with no problems.

• Start structuring the BabelWiki08 meeting notes page. Maybe post a tentative schedule?
  • ASSIGNED TO: Alain and Xavi (2nd part done?)
• TODO: We need to prepare an email to participants telling them how to prepare ahead of time, and send it of course, also post it on Facebook (Alain will do). Message will have to include the following:
  • Ask all contributors (except the WS ones) to re-send us a copy of their papers, with a CC license note at the beginning. Provide an example of a paper with such a notice.
  • Also, encourage them to register on the site, and start tracking changes to the pages on the wiki site (tell them how to do this). Could we setup a category BabelWiki'08 Public, and make it easy for people to do a on.
  • Tell the participants that the wiki site for the workshop will use a cross lingual wiki, and that we encourage people to do some collaborative translation work on the site if they can.

• ASSIGNED TO: Xavi. Ready at BabelWiki08 Mailing proposal 080903

• TODO: Create a publicly visible list of participants with emails. Ask the participants to add their coordinates there (in the message we send to them).
  • ASSIGNED TO: Xavi. Ready at BabelWiki08 Mailing proposal 080903

• TODO: Create a page where people can start posting issues they are interested in. Ask them to post stuff there ahead of the workshop.
  • Xavi: Done on the Babelwiki08 forum: forum3, and informed at: BabelWiki08 Mailing proposal 080903

• TODO: Annouce extension of workshp to full day status. In the email, but also on the WikiSym blog (actually, Andrea Forte will look after that one), and on the BabelWiki Facebook page (Alain will do that one).
  • ASSIGNED TO: Xavi. Ready at BabelWiki08 Mailing proposal 080903

• Alain, and why not changing the names of those pages: the page with real content, the BabelWiki08 page, and the long page name, is kept as a redirection to BabelWiki08 page
  • ASSIGNED TO: Xavi. Done.
• Post all papers and submissions on the Babel Wiki Workshop '08: Cross-Language Collaboration page. DONE
• Coordinate with Ademar and Andrea to make sure the workshop room will be fit for our purposes DONE

• Carefully plan the workshop schedule ahead of time, so we know what we are doing.
  • Done.

• Fine tune the Kubrick theme to avoid wide white spaces between paragraphs.
  • ASSIGNED TO: Xavi. Done
    avoiding definition lists, which seem not to be defined in css (nor in tpl's). Simple bullet lists did the trick, with less manual spaces between records.

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Should the workshop be extended to a full day?

AD thinks so. Xavi: Ok with me.

If so, we should announce that to all people who submitted a paper, or showed interest.

We should also announce it on the workshop wiki, and on the WikiSym blog.

Need to find out from Ademar if we can have the workshop room for the whole day.

What do we do with last minute submissions?

I am still getting people who say they want to come and might submit a 1-page position paper. For example, Anthony Hartley who is very well known in the area of Computer Assisted Translation.

What should we do about those last minute submissions? Just post them on the wiki site after quick review?

Xavi: We are beyond deadlines. Why not aloowing people to post their late position papers to the CFP, and list them as "late submissions, for open space discussions"?

How to run the workshop

Are we still happy with the proposed schedule on the CFP? In your own experience running this sort of event (if you have any), what are things to watch out for?

Xavi: sorry, no experience at all running this sort of event. My guesses are:

• enough color tape, post-its, sheets of paper
• wifi access from the room where we meet at the workshop?,
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Alain's list of Things we Need

• Whiteboard
• video projector
• internet connectivity for LOTS of laptops. I would say a minimum of 12. So people can take notes on the workshop wiki during discussions. Ideally, wireless connectivity, but wired would do, as long as you

provide the cables (not just the jack in the wall). People may not all have a cable with them.

• Power outlets and extension chords to plug in say, 20-30 laptops.
• Pads of large postit notes (index card size or a bit smaller, say, 3" by 3") of different colours. I would say, something like 15 pads altogether.
• Lots of felt markers. Not the fat kind, but not the fine kind either. Need to be able to write a sentence on the postits, and have to be readable from say, 10 feet, kind of thing.
• 3 easels with poster-sized paper.
• Lots of blank wall space for putting posters on.
• Tape we can use to put posters on walls (and the permission to do it).

Organizing the wiki site

We need to do a bit of work ahead of time to make the wiki site ready.

For example, encourage all participants to register on wiki-translation ahead of time.

Post all papers and position papers on the site.

Post a tentative schedule.

Send a message to all people who expressed interest, and encourage them to:

• register on wiki-translation ahead of time (to avoid last minute headaches related to accounts and permissions)
• read position papers ahead of time

Anything else?

Xavi:

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