History: BabelWiki planning

Todos

• Post all papers and submissions on the Babel Wiki Workshop '08: Cross-Language Collaboration page.
• Send a note to everyone who is on the invitation list, telling them that the workshop has been extended to a full day workshop. Also, encourage them to register on the site, and start tracking changes to the pages on the wiki site (tell them how to do this). Could we setup a category BabelWiki'08 Public, and make it easy for people to do a one-button click to request tracking of all pages on that category?
• Post a list of all participant on the Babel Wiki Workshop '08: Cross-Language Collaboration page.
• Start structuring the BabelWiki'08 meeting notes page. Maybe post a tentative schedule?
• Coordinate with Ademar and Andrea to make sure the workshop room will be fit for our purposes
• Carefully plan the workshop schedule ahead of time, so we know what we are doing.

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Should the workshop be extended to a full day?

AD thinks so. Xavi: Ok with me.

If so, we should announce that to all people who submitted a paper, or showed interest.

We should also announce it on the workshop wiki, and on the WikiSym blog.

Need to find out from Ademar if we can have the workshop room for the whole day.

What do we do with last minute submissions?

I am still getting people who say they want to come and might submit a 1-page position paper. For example, Anthony Hartley who is very well known in the area of Computer Assisted Translation.

What should we do about those last minute submissions? Just post them on the wiki site after quick review?

Xavi: We are beyond deadlines. Why not aloowing people to post their late position papers to the CFP, and list them as "late submissions, for open space discussions"?

How to run the workshop

Are we still happy with the proposed schedule on the CFP? In your own experience running this sort of event (if you have any), what are things to watch out for?

Xavi: sorry, no experience at all running this sort of event. My guesses are:

• enough color tape, post-its, sheets of paper
• wifi access from the room where we meet at the workshop?,
• working demo of CLWE (currently, weird behavior appears when you attempt to translate a page an set the language for the page - page name is wrong, and thus, you cannot set the proper language for that page - I already reported this issue to lph and marclaporte August 20th or so).

Alain's list of Things we Need

• Whiteboard
• video projector
• internet connectivity for LOTS of laptops. I would say a minimum of

12. So people can take notes on the workshop wiki during discussions.
Ideally, wireless connectivity, but wired would do, as long as you
provide the cables (not just the jack in the wall). People may not all have a cable with them.

• Power outlets and extension chords to plug in say, 20-30 laptops.
• Pads of large postit notes (index card size or a bit smaller, say, 3" by 3") of different colours. I would say, something like 15 pads

altogether.

• Lots of felt markers. Not the fat kind, but not the fine kind either. Need to be able to write a sentence on the postits, and have it be readable from say, 10 feet, kind of thing.
• 3 easels with poster-sized paper.
• Lots of blank wall space for putting posters on.
• Tape we can use to put posters on walls (and the permission to do it).

Organizing the wiki site

We need to do a bit of work ahead of time to make the wiki site ready.

For example, encourage all participants to register on wiki-translation ahead of time.

Post all papers and position papers on the site.

Post a tentative schedule.

Send a message to all people who expressed interest, and encourage them to:

• register on wiki-translation ahead of time (to avoid last minute headaches related to accounts and permissions)
• read position papers ahead of time

Anything else?

Xavi:

• have the recent bugs on CLWE fixed (see above)